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Please refer to the sections below (divided by employee type) to see what administrative procedures must be done before someone new can start working here. . [[https://surfer.nmr.mgh.harvard.edu/fswiki/LcnAdmin#Nonemployee|Nonemployee (not paid by MGH)]] <<BR>> [[https://surfer.nmr.mgh.harvard.edu/fswiki/LcnAdmin#BulfinchTempEmployee|Temporary employee (paid)]] <<BR>> [[https://surfer.nmr.mgh.harvard.edu/fswiki/LcnAdmin#ResearchAssistantAndTechnicalStaff|Research Assistant and Technical Staff]] <<BR>> [[https://surfer.nmr.mgh.harvard.edu/fswiki/LcnAdmin#Postdoc|Postdoc]] <<BR>> |
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== Checklist of what to do once someone has been hired == *The below applies to everyone who will work with data on our network for any length of time, here at the Martinos Center* <<BR>> |
== Research Assistant and Technical Staff == '''The entire process takes approximately 4-6 weeks.''' |
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1. Apply for an NMR [[https://www.nmr.mgh.harvard.edu/intranet/computer/request-account|computer account]], preferably before the employee starts. To fill out this form, you will need the following from the employee: * MGH ID# --> not given until orientation; nonemployees may get theirs ahead of time from Carol * Partners username * A photo of the employee You will also need to provide this information: * Desk assignment (get from Allison) * Machine the employee will work on * The /cluster or /space volumes the employee will work on * The unix groups the employee should be in (lcnweb, recon, & fsdev do not require being on the IRB protocol and are okay to put the new employee on) 1. Door access: Once they have an employee ID number, you must send an email to Dee Dee to request ID door access to room 2248. Send Dee Dee their name, employee ID number, and the 5-6 digit code on the back of their ID in the top right corner. Their ID should begin working in a day or two. If it doesn't, follow-up with Dee Dee and/or security. 1. Lab email list: Once they have an NMR email, ask Allison to add them to the LCN mailing list. (Nick and Lilla also have admin rights to this list). 1. Human Subjects Certification: they must complete the [[https://partnershealthcare-public.sharepoint.com/Pages/CITI-RCR-Modules.aspx|CITI certification]] before they can work with any data. Once complete, they should email their completion certificate to Allison. a. if they have prior human subjects certification, it must be sent to citiprogram@partners.org to see if it qualifies. 1. IRB protcols: Let Allison know which IRB protocols the new employee should be added to. Allison will add them to the IRB that covers the data they are working with when she receives their CITI certificate. She will let you know once they have been successfully added and when working with data can start. 1. UNIX groups: Allison will put them in unix groups that correspond to the IRBs they are on for data access. 1. Encryption: they must [[https://www.nmr.mgh.harvard.edu/martinos/userInfo/computer/encryptPolicy.php|encrypt]] their laptop, iPad, iPhone, and USB drives which store patient health information or other private information and/or access the Partners network/email 1. MR Safety training: they must complete the MR safety training to have access to the scanner bays (If they sign up for the mri-scan list, they will be alerted to the next training session.) 1. Fire/Lab Safety training: they must complete the [[http://www.healthstream.com/HLC/Common/Course/CourseDetails.aspx?returnurl=/HLC/Student/MyLearning.aspx&courseid=e5682958-c8f1-df11-a1d1-001517135511&courseversion=2&showPreview=g7cwE7BISsM=|fire/safety training]] within the first 30 days of their employment. If they will be working in the wet lab, they should complete the course for Clinical Lab Personnel instead, [[http://www.healthstream.com/HLC/Common/Course/CourseDetails.aspx?returnurl=/HLC/Student/MyLearning.aspx&courseid=eb7c5134-025f-e111-9dc1-001517135351&courseversion=1&showPreview=g7cwE7BISsM=|here]].). If applicable, employee should also do shipping and dry ice certifications. 1. Wiki Username: To access restricted wikis or to edit pages, the employee must request a [[https://surfer.nmr.mgh.harvard.edu/fswiki/GettingAccess|wiki username]]. 1. Notify them of hospital rules: closed-toe shoes are required in scanner bays and wet labs; computer screens must be locked when away from desk 1. Add their location & machine to the [[https://surfer.nmr.mgh.harvard.edu/fswiki/LCNBackups|LCNBackups]] list. If they receive a laptop, note that too. Email help to sign them up for back-up notifications for that machine, if applicable. |
The following describes the process for hiring an RA: |
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| Other things to consider doing: |
* Send Dee Dee the job description so she can submit it to be posted on the MGH job posting board * If posting to external sites like Craigslist or Monster, add this to the post: "In addition to emailing your resume to the address above, please apply for the position at http://www.mghcareers.org and refer to job ID xxxxxx” * Once the job is posted, the candidate must apply through that job posting (give them the job #) * Tell Dee Dee which candidate you want to hire once s/he has applied * Dee Dee will send their resume to HR to determine salary * Once the candidate accepts the salary and your offer, send Dee Dee two recommendation letters from the candidate's references or your notes from contacting the references * Once HR receives the references, they will send the CORI form to the candidate. Upon receiving the CORI form from the candidate, it will take 2 weeks to complete the background check * The candidate will be emailed/mailed a start date which will be the next available Orientation date after the process above has been completed |
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1. set up their .cshrc file 1. set up a .alias file for them to start with 1. get them office supplies (found in the Admin office: notebooks are in the drawer under the fax machine; pens, post-its, etc. are in the bottom drawer of the cabinet to the left of the one with the typewriter on it) 1. get a lab notebook (from Carol Barnstead) 1. Direct them to the wiki LcnNewMember so they can receive additional info on getting started here. |
After the RA/technical staff is hired: |
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Start dates always fall on Mondays to coincide with the MGH Orientation. For the first few days, this will be the new employee's schedule: <<BR>>MGH Orientation <<BR>>Monday 8:00-4:30 <<BR>>Tuesday 8:30-12:30 Imaging New Employee Orientation <<BR>>Wednesday 8:00-12:00 (does not run every week) |
Hiring an Employee, Student, Postdoc, etc
Note: New employees will be scheduled for an MGH orientation or Partners International Office Orientation as well as the Imaging New Employee Orientation (INEO). The INEO will likely be scheduled within the first month after the start date (they are usually on Wednesday mornings). The MGH orientation will coincide with the employee's first day & always occurs on Monday and half of Tuesday. Nonemployees do not go to an orientation but must see Carol Barnstead on their first day to finish up some paperwork.
Research Assistant and Technical Staff
The entire process takes approximately 4-6 weeks.
The following describes the process for hiring an RA:
- Send Dee Dee the job description so she can submit it to be posted on the MGH job posting board
If posting to external sites like Craigslist or Monster, add this to the post: "In addition to emailing your resume to the address above, please apply for the position at http://www.mghcareers.org and refer to job ID xxxxxx”
- Once the job is posted, the candidate must apply through that job posting (give them the job #)
- Tell Dee Dee which candidate you want to hire once s/he has applied
- Dee Dee will send their resume to HR to determine salary
- Once the candidate accepts the salary and your offer, send Dee Dee two recommendation letters from the candidate's references or your notes from contacting the references
- Once HR receives the references, they will send the CORI form to the candidate. Upon receiving the CORI form from the candidate, it will take 2 weeks to complete the background check
- The candidate will be emailed/mailed a start date which will be the next available Orientation date after the process above has been completed
After the RA/technical staff is hired:
Start dates always fall on Mondays to coincide with the MGH Orientation. For the first few days, this will be the new employee's schedule:
MGH Orientation
Monday 8:00-4:30
Tuesday 8:30-12:30
Imaging New Employee Orientation
Wednesday 8:00-12:00 (does not run every week)